Preparing Your Team For A Successful Office Move
By maffuccimoving March 22, 2023
Whether you own a large business or a small one, an office move can be a daunting prospect. Partnering with a reliable business moving company is crucial to minimize disruption. Properly preparing your team for the move ensures a smoother transition and keeps your business running efficiently. Moving your office to a new location can create disruption to your employees and your business, so it is essential to properly prepare your team for the move. In this blog post, the local office movers at Maffucci Moving & Storage will provide tips to help you plan for a successful and stress-free office move with your team. Take the time to properly plan and involve your team in the process to ensure the office move goes smoothly.
Choose A Date For The Move
Planning your move way in advance is a time-tested way of ensuring it goes smoothly. A great way to go about this is by choosing a date for the move. Choosing a date for your moving day gives you and your team a goal and timeframe of when all the packing and other preparations must be completed by that way you aren’t left scrambling around on moving day
Notify Your Team Of The Upcoming Move
Once you’ve created a plan and chosen the moving date for your move, it is time to notify your team of the details for the preparation process. Make sure you let your team know what day the move is scheduled for as well as where the new office location will be so they can have a good idea of how long the move will take. Make sure to delegate tasks to each team member to speed up the preparation process. For a long-distance office move, it’s crucial to account for additional factors such as potential delays, logistical challenges, and coordination with moving companies to ensure that everything arrives on time and in optimal condition.
Begin Packing Up Your Current Office Space
After all the planning has been completed and once everyone knows what they are responsible for, you can begin packing up your office space. A great tip when packing up your items is making sure you have the right size packing materials available and label all boxes with what they have and what room they belong to. That way, once you’ve moved into your new space, it won’t take as long to set up your new office space.
Hire A Professional Moving Company
If you don’t want to deal with packing and shipping your office items, then you should consider hiring a commercial moving company that has experienced office movers. Here at Maffucci Moving & Storage, we take pride in being a Bekins Van Lines agent that has a team of local and long-distance movers who can take care of your office moving needs no matter where you are relocating to. With services that include warehouse distribution, storage services, and office moving services, we’ve got you covered for your office relocation needs.
Prepare For A Smooth Office Move
By following these tips, you can ensure that your office move goes smoothly and is as stress-free as possible for you and your team. Plan well ahead of time, and you can be well on your way to a hassle-free office move.
FAQs
Should employees be involved in setting up the new space?
Absolutely. Giving your team input on workstation layout or common areas helps them feel more comfortable and invested in the new environment—leading to a quicker adjustment and higher morale.
Can movers help coordinate with our IT department?
Yes, we often collaborate with IT teams to ensure safe transport of servers, computers, and network equipment. Having your IT team ready to reconnect systems quickly is essential for business continuity.
How should we prepare our team for temporary disruptions?
Communicate realistic expectations about potential downtime. We recommend assigning temporary tasks or setting remote work options during the move to reduce stress and productivity loss.
What’s the best way for employees to handle sensitive materials during a move?
We advise team members to secure or transport sensitive files themselves, especially if they contain confidential or proprietary information. Alternatively, we can provide locked containers for secure transport.
Do you offer moving day coordination support?
Yes. We often work with a designated office move coordinator from your team. This point of contact helps relay information between your staff and our crew, keeping the move organized and efficient.
How can our team help with post-move setup?
Assign departments or individuals to unpack and organize their respective areas. This speeds up settling in and reduces the burden on management or administrative staff.
What should employees do with shared office equipment like printers or copiers?
Have your team unplug, label, and prepare shared equipment for pickup. If needed, we’ll assist with secure and safe transport, but preparation helps avoid delays and equipment issues.
Do you help with furniture reassembly and placement based on team needs?
Yes, we handle disassembly and reassembly of furniture and can follow layout plans provided by your team. This allows staff to focus on getting back to work while we handle the heavy lifting.
How far in advance should we share the floor plan with your movers?
The earlier, the better. Having a floor plan before move day lets us label boxes and furniture according to destination, making setup more efficient and reducing questions during the move.
By maffuccimoving March 22, 2023