Tips You Need To Keep In Mind When Planning A Commercial Move

You’ve done it—you’ve started a business! It’s a significant achievement, and you should be very proud. What you might not have expected is that it would become so successful that you’d need to move to a larger office. Moving a commercial business is just as complex, if not more so, than a residential move. From expensive technology to heavy office furniture and sensitive files, there’s a lot to pack. Since you can’t shut down operations for too long to settle in to the new space, you’ll likely be doing it all on a tight schedule. The best way to maximize your time and reduce stress is simple: hire specialized commercial movers.

The Maffucci team has over 110 years of experience assisting with residential and commercial moves. This expertise ensures we are well equipped to handle any type of move for your business. This extensive experience ensures that we are well-equipped to handle any type of commercial move, whether it’s within the same building, across town, or even to a different state. We are ready to help you complete the job quickly and efficiently, providing you with the convenience and peace of mind that comes with our long-standing expertise.

Moving Prep Tips

A well-structured relocation plan is the key to a successful move. It reduces downtime, allowing you to reopen quickly, maintain revenue, and communicate clearly with employees and customers about expectations. By following a comprehensive plan, you can stay on track with your ideal timeline, feeling prepared and in control throughout the entire process.

Review your lease

Before vacating, carefully review your lease to understand the specific conditions for returning the space. Many commercial leases require tenants to leave the premises in “broom clean” condition, meaning free of debris, personal property, and trash. You may also be responsible for addressing light repairs such as patching holes from signage, replacing damaged ceiling tiles, or removing cabling you installed. Confirm whether your lease requires restoration of the space to its original condition or if modifications can remain in place. Following these guidelines helps ensure a smooth turnover and protects your security deposit or avoids additional fees.

Assign an in-office moving team

Regardless of the size of the company, make sure you have a plan and it’s communicated across the office. Assign clear roles and responsibilities, such as packing, data analysis, and organizational management, while PR takes care of decorating. Well-defined roles will make the moving process much easier.

Establish a decommissioning plan

Create a decommissioning plan to restore your office to its original condition upon moving in. This reset might include cables and electrical wiring, fixtures, signs and logos, furniture, and more. Breaking down your moving plan into different steps will make it easier to manage and stay on schedule.

Make a budget

Moves aren’t exactly cheap. You should set a moving budget and set aside some money for surprises. Consider your non-negotiables, such as paying someone to handle tech setup, and plan for costs like hiring movers and minor repairs. Also, look for areas where you can cut costs. Keeping track of expenses now will save you headaches later.

Decide on insurance

Furniture can always be replaced, but items essential to your company’s operations, like electronics containing your files, might not be. It’s wise to be protected, and that’s where insurance helps. Choosing the right type of insurance will also make it easier to plan your budget for the move.

Organization is key

When it comes to organization, first things first: declutter before packing. This will save you space for more essential items. While packing, make sure to label each box with its contents and its designated spot during unloading. As part of your pre-move planning, we also suggest that you create a full inventory list and share it with staff at least a week before the move. This helps ensure nothing gets overlooked during the process. Creating a list also allows you to prioritize and remove items you don’t need, which can reduce costs.

Keep essentials handy 

Gather all essential items, including laptops, important documents, and contact information, in one place to make them easier to find later. This saves time and avoids the hassle of searching through boxes during setup. Encourage your employees to do the same.

Plan Tech Setup and Backup

Before beginning operations in your new location, it’s essential to plan your tech setup and backup. This includes coordinating with professionals to install and configure IT essentials such as internet, phones, and computers. If you rely on specialized equipment, make sure your IT team handles it directly, they have the expertise to ensure everything is set up correctly and securely.

By addressing the technical setup from the start, you’ll avoid delays, reduce the risk of errors, and create a reliable foundation for all other aspects of your move. This preparation ensures your team can hit the ground running without disruptions.

Update stakeholders 

Update your business address promptly with utility companies and other service providers. Remember to update all your public listings, like your website and social media profiles. Keeping your address current ensures customers can find you easily and business correspondence reaches you without issues. When you change your address, also inform your stakeholders about your move.

Choosing A Moving Company

Selecting a commercial moving company is the most crucial step in this process. Whether you’re moving locally or across the country, be ready to provide as much information as possible to the moving companies you’re considering. This helps them accurately estimate the cost based on your needs. When comparing movers, seek referrals, read reviews, check their track record with the Better Business Bureau, and confirm their professional credentials. Remember, the mover should have no problem supplying you with their license and insurance.

Commercial Moves Made Easy with Maffucci 

Whether it’s weather-related, technical issues, or delays with delivery, obstacles are inevitable on the way to relocation. Ultimately, no matter how prepared you are, something unexpected will happen. The best way to tackle setbacks is with the help of a top-rated mover. As a full-service corporate mover, Maffucci’s goal is to stay flexible and work within your specific relocation timeline.

Ready to move your office? Trust Maffucci Moving’s relocation experts to save you time and minimize downtime. Contact us today for a smooth, stress-free move that keeps your business running without interruption!