Your business is booming, and it’s time to relocate to a bigger, better space. While the move is exciting as it means great things for your future, it can also be stressful when trying to coordinate everything independently. From packing things up to moving them into your new space and decommissioning an office by canceling services at your current address, it’s easy to get your wires crossed and forget a few things. Enter a dedicated team of commercial movers, Maffucci Moving & Storage. 

Over the last ten decades, Maffucci has positioned itself as a leading commercial moving authority by providing clients with a structured moving guide to save time, energy, and sanity during the relocation process. Follow their lead to prioritize tasks, keep track of progress, and avoid last-minute moving chaos. For exceptional service during your business relocation process, choose Maffucci. 

Planning and Organizing Your Commercial Move 

To keep a lid on the chaos, it’s essential to approach relocating with a well-thought-out plan. The first thing you should do to prepare for moving day is start decluttering your office. From there, gather packing supplies such as moving blankets, boxes, tape, and labels to pack things up in sections slowly. Packing a bit at a time is vital so as not to get overwhelmed.  

If you decide that you’ll need assistance from a professional team, we recommend contacting them to schedule a consultation ASAP. A consultation is an essential step in organizing your move as it provides you with a realistic cost expectation and allows the movers to better understand your needs and the size of the move. Take a little time and compare quotes from multiple companies before deciding on a commercial mover, and then call back to get on the books with them. Keep in mind that peak moving season is mid-May to mid-September, and movers will fill up fast during that time.  For those moving during this busy summer period in NYC, be sure to incorporate summer relocation tips NYC to help manage the heat and make your move more comfortable. 

A Top-Notch Moving Checklist 

Before purchasing packing supplies, you should make a business relocation checklist. Generally speaking, the further you can build your list from your scheduled move date, the better. Doing a little at a time is the best method to minimize stress and keep things organized. Other than supplies, your moving checklist should also include expenses that need to be taken care of, such as: 

• Insurance 

• Signage installation 

• Security systems reconfiguration 

• Office furnishings 

• Computer and phone rewiring 

• Updated business cards/stationary  

• Utilities 

• Vendor/delivery service updates  

Best Packing Practices for a Commercial Move  

Your business equipment is extremely important for getting the job done. Without it, you’re just a space. That’s why packing it carefully and efficiently is the most crucial step in your move. Try the following best practices to maximize your time and energy when packing up your office space.  

Don’t Procrastinate  

We can’t stress enough the first best practice– start in advance! Packing isn’t exactly a fun way to spend your time, sure. But the sooner you start putting things into boxes or storage, the better off you’ll be. Do a little at a time at a steady pace, like one box a day, going area by area of your office to avoid last-minute panic. Although it might be tempting to put it off, procrastinating packing will only come back to bite you.  

Clearly Label Boxes  

Always label each box and include its contents to avoid confusion when unpacking. One of the easiest methods to do this is by numbering each box and creating an inventory list of the box number and where it belongs (for example, box one belongs in reception, i.e., Box 1: Reception—tape, paper, staples, etc.). If more than one truck is necessary to move everything, note which truck the box went in to keep track of it.  

Pack and Wrap Tight  

For lighter belongings, it’s okay to use boxes that have been used before and, therefore, may not be as strong as they used to be. But for your fragile objects, use your sturdiest boxes with dividers. Make sure each breakable item has been tightly wrapped with bubble wrap, packing peanuts, or packing paper– for larger fragile items, use moving blankets– and make sure the bottom of the box has been taped to ensure its integrity and remember to pack them in tightly to avoid shifting during transport.  

Handling IT Equipment and Data  

When valuable IT equipment and sensitive data need relocating, it’s best practice to make them a priority. Without a solid moving guide, your business could suffer after the move. But if you follow a few simple tips for handling IT equipment and data, you’ll be fine.  

1. Involve your IT specialist in the moving plan to determine how to disconnect and move equipment.  
2. Take inventory of what equipment is being moved and what can be retired. Side note: relocating is a good time to upgrade equipment if there’s room in your budget.  
3. Have all data backed up and stored off-site ahead of the move to ensure its safety. 
4. Discuss IT requirements in the location ahead of time with specialists, designers, and engineers to ensure the space works for everyone.  
5. Ensure you have a backup plan if something goes awry and you need to work differently for a day or two. We even suggest a backup plan for your backup strategy.  

As a general rule of thumb for IT and data, don’t allow your employees to handle the equipment if they aren’t trained. Yes, this includes packing as well. Hire commercial movers who offer a specialized IT and data service of skilled technicians to minimize the chance of damage occurring. 

If you’d like to keep your more sensitive equipment safe from common moving hazards, such as being bumped, knocked, or broken, consider temporarily storing it in a trusted storage facility.  

Maffucci Movers & Storage: Solving Moving Challenges Since 1909  

Your business is growing, and it’s an exciting time. But it’s important not to let the excitement overshadow your responsibilities as a business owner. Ultimately, it falls to you to make the relocation decisions, including planning, organizing, and hiring extra help. Maffucci’s full-comprehensive office relocation services will provide you with the logistical support you need during this time.  

Maffucci Moving & Storage provides each client with a free relocation estimate and transparent pricing. Unlike other moving companies, you’ll never have to worry about us going AWOL– communication is a pride point. It’s our pleasure to ensure you’ve got what you need to feel confident in your decision on the big day. We’ll work with you every step of the way to ensure your business is up and running in no time.  

When searching for top-rated movers near you, Maffucci stands out as a trusted choice, offering exceptional service and peace of mind for your business relocation.

For unbeatable office relocation services, contact Maffucci Moving & Storage. Your move just became a whole lot easier.