Has your business outgrown its current space? Is it no longer able to meet your needs? It’s time to consider moving offices. Office relocations can be a big undertaking with a lot that needs to be coordinated, from tech breakdowns to service setups. But making a commercial move doesn’t mean daily business has to stop in the meantime. At least it doesn’t have to mean that when you choose a commercial moving company capable of minimizing downtime and maximizing efficiency. 

Maffucci Moving, with decades of experience assisting commercial moves in the Northeast, is a name you can trust. Our movers are certified and trained to handle all kinds of office furniture and equipment, ensuring you receive the best service. From inspecting the new location to arranging your floor plan, we’ll work with you to guarantee a move-in you’re satisfied with. 

Finding the Right Fit

As you start planning your move, you’ll find that there’s a lot to consider. What kind of supplies will you need? Will some equipment require special treatment? How much can you expect everything to cost? There’s a simple way to get all the answers to your questions at once– hire professional commercial movers. 

With numerous movers available, it can be challenging to identify which one provides the best services. To find a reputable mover whose services align with your needs, review the following tips:

• The International Office Moving Institute (IOMI®). Movers certified or trained by the International Office Moving Institute (IOMI) often deliver better service and reliability due to their specialized training in minimizing downtime, protecting office equipment, and following professional moving procedures. Their focus on risk management, damage prevention, and customer service helps ensure smoother, more efficient moves—making them a trusted choice for businesses.
• Licenses and accreditation. All moving companies must register with the Federal Motor Carrier Safety Administration (FMCSA) and United States Department of Transportation (USDOT). Check whether or not the moving company you’re considering has registered with the FMCSA and other organizations such as the Interstate Commerce Commission Motor Carrier (ICC/MC), American Trucking Association (ATA),  Better Business Bureau (BBB), and American Moving and Storage Association (AMSA). 
• Referrals and reviews. Start with movers that friends, family, and coworkers recommend. From there, check out their reviews online. Pay close attention to how the company interacts with reviewers. Do they only respond to positive reviews? If responding to issues past clients had, what was the tone? This will give you a good idea of what to expect. 
• Insurance. Moving companies must offer liability coverage. Interstate movers must offer their customers full value protection (mover is liable for the total replacement value of lost or damaged items) or released value protection (you’ll only receive up to 60 cents per pound for a lost or damaged item). To determine which insurance option is best for you, calculate the worth of your items beforehand. 
• Length of time in business. The longer a commercial mover has been in business, the better. They’ll have more experience than a newer company and can usually be trusted. As a general rule of thumb, look for a company that’s been around for 5–10 years to indicate stability and industry know-how. 

Offered Services

Commercial movers offer a variety of services at varying costs. However, you may not necessarily need all of them. Before choosing a Tri-State area mover, think about whether or not you’ll want help with decluttering, packing and unpacking, or storing materials. Select a mover that aligns with your answers. You should also check if they offer:

• Specialized moving services for IT equipment
• Large-scale corporate relocation services
• After-hours/weekend moving services 

Prepping for an Office Move

Once you’ve decided on the ideal commercial mover, book them. You should do so 8–12 weeks out of your moving date, especially if it’s a big move or you’re relocating a long distance. If moving during peak relocation season (late spring to fall), you may want to book even sooner. 

To prepare for the move, it’s crucial to develop a comprehensive business relocation plan. This plan should include your timeline, budget, location assessment, IT plan, and communication strategies. A detailed plan will not only minimize disruptions to daily operations but also give your team a thorough understanding of what to expect, making them feel prepared and confident.

Frequently Asked Questions

Your business is your livelihood. Because of that, it’s understandable that you have high expectations for a commercial mover. While each move is different, you may encounter a few common questions during yours. 

How do movers ensure the safety of office equipment and sensitive data?

Moving companies ensure the safety of office equipment and sensitive data through secure storage containers, data encryption, a strict chain of custody, employee training, and detailed inventory tracking. 

What happens if items are lost or damaged during the move?

If items are lost or damaged during the move, your professional commercial movers file an insurance claim with the company, including photos and descriptions. The company is responsible for your possessions, therefore, they’re accountable for compensating you. 

Do commercial movers have a plan for handling unexpected delays or challenges?

Most commercial moving companies will explain their plan for handling unexpected delays or challenges to you during your consultation. This may include a backup route for traffic issues, an alternative transportation method for vehicle problems, and more.

Move it, Move it, Move it with Maffucci!

If you’re ready to take your business to the next level and need help getting there (literally), Maffucci can step in. Our office relocation specialists guarantee that your belongings reach your new workplace punctually and safely. With more than 100 years in the relocation industry, no other team in the Tri-State area comes close to our expertise. 

Make your office relocation seamless with Maffucci Moving! Our expert commercial movers ensure a stress-free transition with professional packing, secure transport, and minimal downtime. Contact us today for a free quote and let us handle your move with precision and care!